C. flextime. The regular rules governing entitlement to night pay, at 5 CFR 550.121 and 122, apply. If establishment of the AWS schedule was negotiated, the agency may reopen the agreement to seek its termination ( 5 U.S.C. However, managers should be careful and ensure equal distribution of work among employees. 5541(2) or by a prevailing rate employee as defined in 5 U.S.C. But, today's employees demand more from their employers, especially Millennial employees. D. The holiday credit is eight (8) hours for full time employees or prorated for part-time employees, Holiday falls on the employees scheduled work day that is shorter than the holiday the employee is eligible to receive(See note below), The employee takes the holiday off and receives a holiday credit for the difference in time between the value of the holiday and the length of the scheduled work day, Overtime Eligible Contract Covered and Classified Staff, Employee is assigned to work on a scheduled holiday. All employee eligible benefits must be provided to the team which uses a flexible work schedule. A part-time employee has a fixed schedule of fewer than 80 hours in a biweekly pay period and must be scheduled to work on fewer than 10 workdays. A full-time employee must work 13 hours and 20 minutes a day, 40 hours a week, and 80 hours a biweekly pay period. An example of a fixed schedule would be Monday through Friday from 8:30 AM to 5:00 PM or Thursday through Sunday from 3:00 PM to 11:00 PM. (See 5 CFR 610.405. Another difference between flexible and compressed work schedules is that an employee on a flexible work schedule may be credited with a maximum of 8 hours towards the employee's basic work requirement on a holiday or Sunday (see 5 U.S.C. Cookies collect information about your preferences and your devices and are used to make the site work as you expect it to, to understand how you interact with the site, and to show advertisements that are targeted to your interests. 5543(a)(2). It is possible to establish different FLSA workweeks for different groups, for different locations, or even for different people. Since flexibility is the norm, youre free to appoint high-skilled individuals from anywhere in the world to grow your business. Sometimes referred to as a "hybrid" model or framework, partially remote can be further defined as: . (See 5 CFR 610.406(b). Which among the following has the highest level of job expansion along the job design continuum? This way, it helps prevent employee burnout. On May 20, 2020, the U.S. Department of Labor announced a final rule that allows employers to pay bonuses or other incentive-based pay to salaried, nonexempt employees whose hours vary from week to week. 11582, is not entitled to holiday premium pay for work performed on that day. An agency may limit the number of hours an employee may work on a daily basis. Curious about the different types of flexible work schedules? (See, The requirements for time accounting applicable to Federal civilian, Agencies wishing to participate in an AWS program must establish a time accounting method that provides the supervisor with "affirmative" or personal knowledge of each employee's entitlement to pay by showing the number of hours of duty, attendance, and the nature and length of absences. These employee-centric policies motivate them to perform better at work and deliver great results. Models of Flexible Work Schedules, APPENDIX C. Models of Compressed Work Schedules, Negotiating Flexible and Compressed Work Schedules, Section 6133 of title 5, United States Code. ), Under its authority to determine the administrative workweek (5 CFR 610.111), an agency may change an employee's schedule (and scheduled days off) for operational reasons. A flexible work schedule or flex schedule is an alternative to the conventional workweek. See 5 U.S.C. Part-time employees are not entitled to an "in lieu of" holiday when a holiday falls on a nonworkday for the employee. Overtime work is work in excess of 8 hours in a day or 40 hours in a workweek, ordered in advance by management. A portion of the Time and Attendance Report form used in many organizations may be set aside to record arrival and departure times, as well as any other exceptions to the normal workday. And given its benefits, its one of the most sought-after work schedules. Mandatory compensatory time off, in lieu of overtime pay for irregular or occasional overtime work, may be ordered for employees who are FLSA exempt and whose rate of basic pay exceeds the rate for GS-10, step 10. a way of improving utilization of an operator and a machine. It is possible to change a workweek, of course. The Great Reshuffle and new employee expectations mean that an openness to working anytime, anywhere must be part of any competitive strategy: there is no longer any one way to work, making flexibility key. A. Identify any potential issues and ways to address those issues. Here are two types of workweeks that follow a flexible schedule: Compressed workweek. This handbook, with its appendices, provides detailed information on the administration of flexible and compressed work schedules, jointly referred to as alternative work schedules or AWS. Depending on the facts and circumstances in the individual case, other valid personal hardship situations may occur that could be grounds for excusing an employee from working under a CWS program. In March 2020, only 1 in 67 paid U.S. job listings on LinkedIn offered remote work. While implementing flextime schedules, the assurances provided to your employees must comply with federal and state wage and hour laws in implementing flextime. (See section 3 of E.O. Flexa Careers, a job directory for flexible positions, analyzed over 36,000 user searches on its site to discover the biggest . For instance, this flexible work option may involve working four 10-hour days in a week, giving you an extra day off every week. These frameworks are described below. A. Snowbird is a flexible program with the provision for employees to transfer to warmer regions during the winter months. Generally, there are two reasons for such seasonal implementation: The definitions in this handbook apply only to Alternative Work Schedules. The suspension of premium pay and scheduling provisions of title 5, United States Code, and the overtime pay provisions of the Fair Labor Standards Act of 1938, as amended (FLSA), as specified in, If the head of an agency determines that a proposed AWS schedule will have an adverse impact on the agency, the agency may not establish such a schedule (, a diminished level of services furnished to the public, or, an increase in the cost of agency operations (other than an administrative cost to process the establishment of an AWS program). These shifts can cycle weekly or quarterly, depending on the type of work required. An example of a common compressed workweek is a four-day week in which you work ten hours per day. See, e.g., 29 C.F.R. 28, February 23, 1995. When an employee covered by an FWS program is assigned to a temporary duty station using another schedule-either traditional or AWS-the agency may allow the employee to continue to use the schedule used at his or her permanent work site (if suitable) or require the employee to change the schedule to conform to operations at the temporary work site. She has decades of experience writing about human resources. ), An employee under an FWS program who works during non-overtime and non-holiday hours that are part of the employee's, A part-time employee under an FWS program is entitled to holiday premium pay only for work performed during his or her basic work requirement on a holiday (not to exceed 8 hours). These benefits can include vacation and sick days, health insurance, and different retirement plan options. 6132. 29 CFR 778.103; see also 29 CFR 785. A work schedule generally refers to the days per week and the hours per day that an employee is expected to be at their job. The purpose of this handbook is to provide a framework for Federal agencies to consult in establishing alternative work schedules and to provide additional information to assist agencies in administering such programs. Flexible schedule options afford you the twin benefits of increasing employee engagement and keeping your business up-to-date. A candid look at the pros and cons of a 4-day workweek, plus real-world tips for pulling it off. 6131(c)(3)(B) and (C). If unsure about what will work best, start with limited flexwork options for a teamthenmake changes after gaining experience. Employees and employers work together to determine the number of hours and days of the week the employee will work. B. Minimizes hiring, layoff, and unemployment costs. The employee receives the regular days pay plus premium pay at time and one-half for all hours worked on the holiday. Managers may approve an employees request for compensatory time off instead of monetary payment. An example of a part-time work schedule could be Monday through Wednesday from 7:00 AM to 11:00 AM and Saturday and Sunday 11:00 AM to 7:00 PM. Work output assessment. 5342(a)(2), but may not be approved for an SES member. Important also to employers is the recognition by employees that a 40-hour workweek is expected from exempt employees even when following a flexible schedule. A nonovertime workweek is one where an employee works no more than 40 hours, and thus, is not entitled to be paid overtime under the FLSA. It should also state that continuation of the flexwork arrangement is contingent upon it working effectively for both the employee and the department. See "Travel" for information about credit hours and travel. Their association with the employer may be short-term or a part time work endeavor while pursuing other opportunities. The best option is the one that puts workers in the drivers seat. It can also lead to positive outcomes for customers and ultimately bolster the bottom line. ), A part-time employee is not entitled to premium pay for Sunday work. That starts with listening and experimentation. A flexwork arrangement is a work plan that differs from the standard workweek. (See 5 U.S.C 5546(a) and 46 Comptroller General 337 (1966). Particularly in an environment for exempt employees, those hours are generally 8 a.m. - 5 p.m. or 9 a.m. - 6 p.m., and tallied, they total a 40-hour workweek. The employee takes the holiday off and may either adjust his/her work effort to make up for the difference, OR have the difference in time between the employees scheduled work time on the day and the value of the holiday deducted from the employees vacation leave balance. There are several different types of work schedules, which vary based on the organization and the position. Part-time work often does not include benefits offered to full-time employees, and hours can be erratic and inconsistent from week to week. Compressed work schedules are arranged to enable employees to fulfill their basic work requirements in less than 10 days during the biweekly pay period. As we emerge from several intense phases of the pandemic, Harvard will continue to support effective flexwork arrangements. Instead of their permanent workplace, employees reserve a separate co-working space for their job. A full-time employee must work 40 hours a week. Schedule changes must be documented and communicated to employees in advance of the start of an administrative workweek except when the criteria in 5 CFR 610.121(a) apply. The organization needs to be careful if such workers are non-exempt employees. In the event of an agency closure or early dismissal before the beginning of an employee's daily tour of duty, an employee may retain credit hours that have not been used, to the extent permitted by law and regulation (e.g., full-time employees may not carry over more than 24 credit hours to a new biweekly pay period). Also, see the definition of "regularly scheduled" in 5 CFR 610.102. In the past, flexibility has meant that an employee might work 7 a.m. - 4 p.m. every day as an option that gave the employee an extra hour in the morning in exchange for losing an hour in the late afternoon. Paid time off during an employee's basic work requirement must be charged to sick or annual leave unless the employee used other paid leave or accumulated compensatory time off, or unless excused absence is approved. A full-time employee prevented from working on a holiday (or an "in lieu of" holiday) is entitled to pay for the number of hours of the, The amount of excused absence to be granted an, Time spent in a travel status is considered to be hours of work only as provided in 5 CFR 550.112(g) or 5 U.S.C. Those hours within a flexible work schedule that an employee elects to work in excess of his or her basic work requirement so as to vary the length of a workweek or workday. When you visit the site, Dotdash Meredith and its partners may store or retrieve information on your browser, mostly in the form of cookies. If an early dismissal occurs during or after the employee's daily tour of duty, the employee will be charged for credit hours that have already been used. Employee work styles and job duties vary. In. Shift Work and the Employees Who Work Shifts, Flex Time Description, Hours, and Benefits, Benefits and Drawbacks of a Four-Day Workweek. 6103(b) or section 3 of E.O. flextime A work-life balance practice in which employees choose starting and ending hours, but typically must be present in theoffice during "core" periods. It allows employees to start and end a workday whenever they want, as long as they deliver services during the core hours specified by the employer. Sleep and eating patterns change and the employee may see their family and friends less because of their rotating schedule. When employees who would otherwise be required to report to work are excused from work because of an office closure due to a weather emergency or furlough, other employees who do not have a scheduled workday(s) during the office closure or furlough may not be granted another nonworkday. Flexible working hours come in handy during the Coronavirus pandemic era. A workweek consists of seven consecutive 24-hour periods that equal 168 total hours. Although the decision to establish an AWS program is at the discretion of the agency head, this discretion is subject to the obligation to negotiate with the exclusive representative(s) of bargaining unit employees. The agency's mission and functions are seasonal in nature; or, The agency determines that, though an AWS program for the entire year would not be feasible, it would be possible from the perspective of the agency's mission, and of substantial benefit to its, in the case of a full-time employee, an 80-hour biweekly basic work requirement that is scheduled by an agency for less than 10 workdays; and, in the case of a part-time employee, a biweekly basic work requirement of less than 80 hours that is scheduled by an agency for less than 10 workdays and that may require the employee to work more than 8 hours in a day. This could be for a few hours a day or a few days and could gradually extend for 100% of the time. This will help you avoid any surprises when you start work. The word "flexibility" technically means the ability to bend without breaking. See 5 U.S.C. This type of schedule is called a "fluctuating workweek." Terms are defined in the definitions section. Now that number is close to 1 in 6. A flexible workweek is sometimes called A. a jellyfish workweek. 778.105. The promise is certainly alluring: By all means, write that report from your mother-in-laws porch in the Florida Keys. The practice has become a reality because of an evolving flexible work policy. An alternative work schedule is a flexible schedule to follow for those who cant work within the regular Monday to Friday, five day workweek. The last shows that flexible scheduling is a critical (yet unsolved) competitive issue for many organizations. A standard workweek consists of five consecutive eight-hour workdays andconsistent start and end times for each workday. When we did spend time in the office, we thought about those times as shared hours versus shared days, he says. Measurable goals and clear expectations are also significant so the employer is comfortable with the employees ongoing contribution. Next section: Making it Work, Measuring Success, Office of Work/LifePhone: 617-495-4100flexwork@harvard.edu, Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, More information is coming in July about remote work and special tax considerations for employees working remotely from states outside Massachusetts and California. If putting in 10 hours on Tuesdays and Wednesdays adds an extra day to your weekend, the decision is yours. It's important to know if the work schedule will fit with your lifestyle and other responsibilities, like family or school. (See 5 U.S.C. For example, some states' laws impose notice requirements that might be implicated by a change in the workweek. As a result, you can keep a better track of employee attendance, work hours, productivity, etc. They typically include flexibility of place and/or time. For non-exempt employees, the organization is responsible for providing them with benefits and bonuses. 2023 University of Washington | Seattle, WA, University of Washington Human Resources Home, Final candidate guide to COVID-19 vaccination requirement, HR Benefits, Analytics & Information Systems, Professional & Organizational Development, Telework, remote work, and out-of-state work, 8 a.m. to 6:30 p.m., Monday through Thursday (1/2 hour lunch), 8 a.m. to 6 p.m., Monday through Wednesday (1/2 hour lunch), 9 a.m. to 5 p.m., Monday through Friday (1 hour lunch), 8:30 a.m. to 5 p.m., Monday through Thursday (1 hour lunch), Between 8 a.m. and 8:30 a.m., Monday through Thursday, Between 5 p.m. and 5:30 p.m., Monday through Thursday. 6128(c) and (d)). A flexible schedule allows an employee to work hours that differ from the normal company start and stop time. For example, schedules that allow for the use of credit hours may require changes in time and attendance cards or additional records to account for each employee's credit hours. This schedule may involve working fewer total hours each week or shifting your regular work hours to a four-day period, e.g., working four 10-hour days. And if companies arent up for flexing, says Sonia Jaffe, a principal researcher and one of the leaders of Microsofts New Future of Work initiative, I think youll see people voting with their feet and working wherever they find the choices they want. The data backs this up: one large survey last year found that more than half of employees globally would quit their jobs if not provided with significant flexibility post-pandemic.
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